Posts tagged as meeting room

Lincoln City Libraries, in response to the needs of community residents, provides meeting areas in the Library for public use on a request basis. The ultimate goal of providing for public meeting space within the Library is to recognize the available library materials, resources, and services within the Library and to promote awareness in the community that the Library is an active informational and educational service of the local government.

Library programming is an important aspect of the Library’s service to the community; therefore, Library needs will take precedence over public use of the meeting areas. The Library reserves the right to cancel reservations for meeting rooms if the space is needed for library activities.

• General Information
• Locations and Capacities
• Rules
• Schedules
• Reserve a room

General Information

Who can use the meeting rooms?
Meeting rooms may be used by local groups and organizations for educational, civic, and cultural purposes. Meeting rooms are open to all groups in the community regardless of the beliefs and affiliations of their members. The meeting rooms may be used when one individual tutors another in literacy skills.

To arrange a meeting
Contact the Administration Office at Bennett Martin Library (402-441-8503) to book a meeting or obtain information about the meeting rooms. Library-sponsored events have first priority for use of library facilities. Advance scheduling and approval by the library is required. At least five business days prior to the event, one completed copy of the application is to be returned to the library's Administrative Office along with payment for the applicable fees. Applications must be approved by the library, the booking confirmed, and all fees paid before the group can use the meeting room. Bookings may be made up to one year in advance for non-profit groups and up to thirty days in advance for for-profit groups.

Both online and printable (PDF) versions of the application form are available.

To cancel a meeting
Groups cancelling a meeting booking must report the cancellation to the Administration Office (402-441-8503). The application form signed by the group representative constitutes an agreement that a meeting will take place. If a meeting is cancelled, the library must be notified as soon as possible so the space is available to others. If the group has paid a fee, the fee is forfeited if the cancellation occurs five business days or less from the meeting date.

Food/Refreshments
Light refreshments (snacks) may be served by a group. Meals may not be served. Beverages may be served. Groups must provide their own coffee makers, cups, and any other equipment or supplies. Groups are expected to leave the room clean for the next users. Alcohol and smoking are not permitted in the library.

Library Furnishings and Equipment
All meeting rooms are supplied with chairs and tables. Setting up and taking down folding tables and stacking chairs is the responsibility of the group using the room. The meeting room must be left in good condition. The person who signs the facility use agreement is held responsible for damages or cleanup requiring custodial service. The library does not assume responsibility for damaged, lost or stolen property of users of the meeting rooms. Library equipment must be reserved in advance. The group must provide supplies such as marker pens, flip chart paper, etc. WiFi access is generally available but cannot be guaranteed.

Equipment Storage
Storage is not provided for equipment owned by groups using the meeting rooms. Groups using their own equipment must remove that equipment after each meeting.

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Fees and Fines

Use
There is no fee for government agencies or non-profit groups for use of the meeting rooms during regular service hours of the library building in which the room is located. All other groups may reserve meeting rooms for a fee of $10.00 per hour or fraction thereof.

Fines
All meeting rooms must be cleared and attendees must be out of the building by closing time. Users violating this policy will be assessed a charge to compensate for staff overtime. The group will be held accountable for damages to the room or equipment. Repair and/or replacement costs associated with any such damage will be charged to the person who signs the facility use agreement.

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Meeting Room Locations and Capacities

Bennett Martin Public Library
14th & N Streets

Auditorium (4th floor):
100 - Theater style
60 - Tables and Chairs

Conference Room (4th floor):

39 – Theater style
36 - Tables and Chairs

Anderson Branch
Fremont & Touzalin

Meeting Room:
60 – Theater style
42 - Tables and Chairs

Eiseley Branch
1530 Superior Street

Room 1:
70 – Theater Style
56 – Tables and Chairs

Room 2:
40 – Theater Style
38 – Tables and Chairs

Rooms 1 & 2 Combined:
100 – Theater Style
94 – Tables and Chairs

Gere Branch
56th & Normal

Room 1:
70 – Theater Style
42 – Tables and Chairs

Room 2:
40 – Theater style
18 – Tables and Chairs

Rooms 1 & 2 Combined:
120 – Theater Style
60 – Tables and Chairs

Walt Branch
6701 South 14th Street

Room 1:
70 – Theater Style
56 – Tables and Chairs

Room 2:
40 – Theater Style
38 – Tables and Chairs

Rooms 1 & 2 Combined:
100 – Theater Style
94 – Tables and Chairs

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Schedules

Meeting Room Schedules are now on a separate page.